# Shaping Healthcare and Careers: Inside PT Otsuka Indonesia
Navigating the pharmaceutical industry requires a steadfast commitment to quality, innovation, and global health standards. Since its establishment in 1974 as a joint venture with Japan’s esteemed Otsuka Pharmaceutical Co., Ltd., PT Otsuka Indonesia has continuously evolved into a trusted healthcare leader. Spanning a sprawling 48,397-square-meter facility in Lawang, East Java, the company remains dedicated to manufacturing and distributing life-changing medical solutions that improve patient outcomes across the region.
## A Legacy of Pharmaceutical Excellence and Innovation
For decades, PT Otsuka Indonesia has built an impeccable reputation, most notably pioneering the infusion fluid market in the country. This early triumph served as a springboard, driving the organization to expand its portfolio into ethical pharmaceuticals, specialized medical nutrition, and advanced medical devices. Every product leaving the Lawang facility strictly adheres to rigorous national and international benchmarks, reflecting the company’s uncompromising approach to healthcare delivery.
Comprehensive Quality and Compliance Standards
The dedication to operational excellence is validated by a robust collection of regulatory approvals and industry certifications:
* CPOB, CPAKB, and CPPOB: Compliance with stringent guidelines for good manufacturing practices covering pharmaceuticals, medical devices, and processed foods.
* ISO 9001: Certification for comprehensive Quality Management Systems.
* ISO 22000: Ensuring rigorous standards for Food Safety Management Systems.
* ISO 14001: Demonstrating proactive Environmental Management Systems.
* ISO 50001: Optimization through robust Energy Management Systems.
* Halal Certification: Guaranteeing product suitability for a diverse consumer base.
* AEO Certification: Streamlining international customs procedures for seamless global trade.
## Career Opportunities: Secretary Senior Staff at PT Otsuka Indonesia
As the organization continues to expand its footprint and operational capabilities, attracting exceptional talent remains a top priority. PT Otsuka Indonesia is currently seeking a dedicated professional to join its corporate team in a vital executive support role.
Job Overview
The Secretary Senior Staff position delivers high-level administrative support to one Business Unit Director and two Directors within the Sales and Marketing divisions. This role requires exceptional organizational acumen, seamless communication abilities, and the agility to balance competing priorities within a dynamic corporate landscape.
Core Roles and Responsibilities
The selected candidate will act as the operational anchor for executive leadership, handling critical day-to-day functions including:
* Executive Calendar Management: Organizing schedules, scheduling meetings, coordinating invitations, and issuing timely reminders for three senior leaders.
* Travel Coordination: Managing comprehensive business itineraries, encompassing flight reservations, hotel accommodations, travel advances, and expense reimbursements.
* Document Control: Reviewing and routing paperwork requiring executive signatures while offering necessary context and managing follow-ups.
* Financial Administration: Processing corporate credit card settlements, medical claims, transportation requests, and vendor invoices.
* Correspondence Management: Drafting and organizing official incoming and outgoing communications tailored to Sales and Marketing objectives.
* Operational Support: Facilitating recurring monthly gatherings, assembling reports, tracking mobile communications expenses, and handling general administrative workflows.
* Ad-Hoc Assistance: Providing prompt, resourceful solutions for daily executive requests and unforeseen operational needs.
## Candidate Profile: Qualifications and Competencies
To thrive in this fast-paced environment, applicants must meet specific professional and educational criteria designed to ensure seamless integration with senior leadership.
Educational Background and Experience
* Education: Possession of at least a Bachelor’s Degree (S1) in Business Administration, Management, Secretarial Studies, or a closely related discipline.
* Professional Experience: A minimum of one year of demonstrated experience operating as a Secretary, Executive Secretary, Personal Assistant, or comparable administrative support function within a corporate setting.
Essential Skills and Competencies
* Bilingual Communication: Professional written and verbal English proficiency, with the confidence to interact effortlessly with expatriate leadership.
* Organization & Multitasking: Superior time-management abilities capable of handling overlapping deadlines without compromising accuracy.
* Technical Proficiency: Advanced command of the Microsoft Office suite, with a strong emphasis on Outlook, Word, Excel, and PowerPoint.
* Preferred Advantage: Working knowledge of the Japanese language will be viewed as a distinct asset during the selection process.
Additional Expectations
* Prior exposure to supporting multiple senior stakeholders, such as Directors or Business Unit Heads.
* Demonstrated familiarity with corporate travel logistics, expense reporting protocols, and sensitive document handling.
* A naturally meticulous, proactive, and adaptable demeanor capable of functioning autonomously in a high-energy workplace.